Set members, roles and service permissions on one screen
In the Admin console, you invite members and set their roles. You set in a table which services each role can use, and add exceptions only for the people who need them. Company settings that also reach AI Crew, such as the organization time zone, are set here too.
Designed for: For admins and IT staff who run the workspace.
When you need it
When a new employee joins, you have to open Mail, Messenger, Approval and Drive permissions separately in each service. If you miss even one when someone leaves or changes teams, it becomes a security problem.
In the Admin console, when you give a member a role, the role × service permission table decides which services they can use. One sign-in applies the same permissions across all services.
For a company with a time difference from an overseas OEM factory, the reference time matters too. Once you set the organization time zone, AI Crew handles events on the same basis.
How it differs from general work tools
You do not open permissions service by service. You set roles and services in one table and add individual exceptions only for the people who need them.
Company settings such as the organization time zone also reach AI Crew. People and AI Crew work on the same basis.
AI Crew does not get broad permissions of its own. It works only within the permissions of the person who gave it the work.
Key features
Members, invitations and roles
You invite members and set their roles. The role decides which screens each person sees and what they can do in each service.
- Invite members
- Assign roles
- Show only the screens that fit the role
Role × service permission table
You set in one table which roles can use which services. A new member can use the services they need as soon as you set their role.
- Service permissions by role
- One sign-in applies to all services
Individual exceptions
You add individual exceptions only for people who need permissions different from their role. You manage just the exceptions without disturbing the role table.
- Exceptions per person
- The role table stays as it is
Organization time zone
You set your company's reference time zone. This setting also reaches AI Crew, so events and report times are handled on the same basis.
- Company reference time zone
- Sent to AI Crew
Workspace profile
You manage your company profile shown in the workspace. It is offered first as a beta.
- Manage your company profile
What AI Crew does and what people decide
- Handles events and reports based on the organization time zone the admin set
- Views materials and works only within the permissions of the person who gave it the work
- Leaves what it did in activity records
- Who to invite and which role to give them
- Which services each role can use
- Whether to add individual exceptions
- Whether to make check rules stricter
Working with AI Crew: an example
An example from the fictional company Ondam Living Co.
The operations admin invites a product planner who joined to prepare a launch and gives them the "Product planning" role.
The role × service permission table opens Mail, Messenger, Drive and Approval, and the admin adds TradeFlow as an individual exception.
The admin sets the organization time zone to match headquarters. This setting also reaches AI Crew.
The new planner's assistant AI Crew organizes the Today brief and events based on the company time zone.
Connected work in other services
Admin and security
- One sign-in applies the same organization and permissions across all services
- People see only the screens that fit their role
- AI Crew works only within the permissions of the person who gave it the work
- Admins can only make human check rules stricter
- What was done is left in activity records
- Each company's data is kept separate on both the server and the database
Frequently asked questions
Do we have to give permissions separately for each service?
No. When you set them by role in the role × service permission table, one sign-in applies the same permissions across all services.
Can we open more services to just one person?
Yes. You can add an individual exception for a person who needs permissions different from their role.
Where do we set AI Crew permissions?
AI Crew works only within the permissions of the person who gave it the work. When you set a person's role and permissions, the AI Crew that person works with does not go beyond that range either.
Can we loosen the human check rules?
Admins can only make check rules stricter. By default, external sending, external sharing, deletion, approvals and payments either need a person to check or are done only by people.
What changes when we change the organization time zone?
Your company's reference time changes, and AI Crew also handles events and reports on the new basis.
Related pages
Start with AI Crew in the November closed beta.