Keep employee records and contracts in one place, and let employees check their own records
HR is where you manage employee records and employment contracts, and where employees view their own records and send correction requests. Leave requests flow into Approval and stay in the approval record. The HR tools AI Crew uses are in beta, and they always go through a person's approval before they run.
Designed for: HR staff who need to organize employee records and contract documents, and teams that have been handling leave and record corrections over Messenger
When you need it
HR work handles sensitive information, so the key is to make it easy while keeping it from just anyone.
Employee records are split across several files, and contracts sit in a separate folder, so the latest information is hard to find. In HR, you manage employee records and employment contracts together.
When employees send address or contact changes over Messenger, the responsible person copies them over one by one. Employees view their own records directly and leave changes as correction requests.
When leave is asked and answered over Messenger, there is no record of who approved it and when. When you request leave in HR, it flows into Approval and an approval record is kept.
How it differs from general work tools
Employees view their own records and request corrections. The responsible person checks each request and applies it.
When AI Crew uses HR tools, it always gets approval from the responsible person before running them.
A leave request becomes an Approval document, so the approval record stays in one place.
Key features
Employee records and leave are available now. Payroll is in preparation.
Employee records and employment contracts
Manage employee records and employment contracts in one place. When someone joins or a contract changes, update the records in the same screen.
- Manage employee records
- Manage employment contracts
Employee self-view and correction requests
Employees view their own records directly. If something needs to change, they leave a correction request, and the HR person checks and applies it. What used to be messages back and forth and manual copying becomes a single request.
- Employees view their own records
- Leave a correction request
- Applied after the responsible person checks it
Leave requests and Approval
When you request leave in HR, it flows into an Approval document. Approvers check it in their approval inbox and in Messenger cards, and the result goes to the requester as a notification.
- Leave request → Approval
- The approval record stays in Approval
AI Crew HR tools
Tools that AI Crew uses for HR work are offered in beta. Every tool gets approval from the responsible person before it runs, and AI Crew works only within the permissions of the person who assigned the work.
- Tools for HR work
- Always a person's approval before running
- Only within the permissions of the person who assigned the work
Payroll calculation, finalizing and distribution
We are preparing features to calculate and finalize payroll and distribute pay statements to employees.
- Payroll calculation
- Payroll finalizing and distribution
What AI Crew does and what people decide
- Uses HR tools for work the HR person assigns (beta)
- Posts an approval request card before running a tool
- Works only within the permissions of the person who assigned the work
- Finalizing employee records and employment contracts
- Whether to apply correction requests
- Approving leave
- Approving AI Crew HR tool runs
- Finalizing payroll (in preparation)
Working with AI Crew: an example
Example: the fictional company Ondam Living Co. hires a new customer support employee for its new product launch. Everyone in this example is fictional.
The HR person creates a record for the new support employee and registers the employment contract.
While viewing their own record, the new employee finds a typo in the address and leaves a correction request. The HR person checks it and applies it.
The HR person assigns HR work to AI Crew. Before running an HR tool, AI Crew posts an approval request card (beta). It goes ahead only after the HR person reviews and approves it.
After the launch event, a team member requests leave, and the team lead approves it in Approval.
Connected work in other services
Leave requests flow into approval documents.
HR items appear in unified search results, grouped by source.
Assign HR work to AI Crew, and receive approval requests before tools run.
Manage member invitations, roles and the services each role can use.
Admin and security
- Admins decide for each role whether it can use the HR screens, and add exceptions only for the people who need them.
- AI Crew HR tools always go through a person's approval before they run.
- AI Crew works only within the permissions of the person who assigned the work.
- Employee corrections are kept as requests, and the responsible person checks and applies them.
- Each company's data is kept separate on both the server and the database, and activity records are kept.
Frequently asked questions
Can it calculate payroll too?
Payroll calculation, finalizing and distribution are in preparation. For now, you can use employee records, employment contracts and leave approvals.
Can AI Crew change employee records on its own?
Not without a person's approval. When AI Crew uses HR tools, it always gets approval from the responsible person before running them.
Can employees see other people's records?
No. Employees view only their own records, and admins decide for each role who can use the HR screens.
Where is leave approved?
When you request leave in HR, it flows into an Approval document, and the approver approves it in Approval.
Can we move data from the HR system we use now?
Connections to existing systems and the scope of data migration are decided together when you talk to sales.
Related pages
Start with AI Crew in the November closed beta.